CITY OF SANTA CLAUS REQUEST FOR PROPOSALS ADMINISTRATIVE & RELATED GRANT SERVICES Statements of qualifications and proposals are being requested from consultants with a strong record in successfully assisting local governments with grant writing for and implementation of Community Development Block Grant (CDBG) programs. Responding firms should be qualified to provide grant administration and related services including, but not limited to: Preparation of the grant application; Preparation of the Environmental Review Record; Preparation of draw/ disbursement requests; Assistance with financial administration of grant funds and record keeping; Assistance with holding public hearings; Assistance with any required acquisition following the Uniform Relocation Assistance and Real Property Acquisition Act (URA); Assisting the engineer/architect with preparation of bid documents, advertising and conducting the bid opening; Assisting the city with Davis-Bacon and related labor requirements including weekly payroll review and employee interviews; Assisting the city with meeting Affirmatively Furthering Fair Housing (AFFH) requirements; and Preparation of close-out documents. The CITY OF Santa Claus plans are to contract with a reputable consulting firm for grant writing, and, if funded, for administration services, for a FY2026 CDBG project. The purpose of the project is anticipated to provide one or more of the following: sewer, water, street paving and/or drainage improvements. Information which should be submitted for our evaluation is as follows: History of firm and resources CDBG/EIP experience, including other DCA grant programs Capacity to complete scope of work Current workload Scope and level of service proposed Experience with similar projects and list of references Fees associated with grant writing, and grant administration, if the project is funded. Completed Statement of Qualifications Form Applicable Section 3 Certification forms, if claiming Section 3 Status All contracts are subject to Federal and State contract provisions prescribed by the Georgia Department of Community Affairs. This project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encouraged to apply. The City of Santa Claus also abides by the following laws as they pertain to HUD Assisted Projects: Title VI of the Civil Rights Act of 1964; Section 109 of the Housing and Community Development Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968. Proposals should be received no later than 4:00 p.m. November 11, 2025. Proposals may be mailed or hand delivered. Hand delivered proposals must be submitted in a sealed envelope. Proposals received after the above date and time will not be considered. The City of Santa Claus reserves the right to accept or reject any and all proposals and to waive informalities in the proposal process. Questions and/or requests for Section 3 Certification package and qualifications statement forms should be submitted to the name and address listed below. Completed proposals should be submitted to the name and address below: Donita Bowen, Mayor City of Santa Claus 25 December Drive Santa Claus, GA 30436 (912) 526-6949 CITY OF SANTA CLAUS REQUEST FOR PROPOSALS ADMINISTRATIVE & RELATED GRANT SERVICES Statements of qualifications and proposals are being requested from consultants with a strong record in successfully assisting local governments with grant writing for and implementation of Community Development Block Grant (CDBG) programs. Responding firms should be qualified to provide grant administration and related services including, but not limited to: Preparation of the grant application; Preparation of the Environmental Review Record; Preparation of draw/ disbursement requests; Assistance with financial administration of grant funds and record keeping; Assistance with holding public hearings; Assistance with any required acquisition following the Uniform Relocation Assistance and Real Property Acquisition Act (URA); Assisting the engineer/architect with preparation of bid documents, advertising and conducting the bid opening; Assisting the city with Davis-Bacon and related labor requirements including weekly payroll review and employee interviews; Assisting the city with meeting Affirmatively Furthering Fair Housing (AFFH) requirements; and Preparation of close-out documents. The CITY OF Santa Claus plans are to contract with a reputable consulting firm for grant writing, and, if funded, for administration services, for a FY2026 CDBG project. The purpose of the project is anticipated to provide one or more of the following: sewer, water, street paving and/or drainage improvements. Information which should be submitted for our evaluation is as follows: History of firm and resources CDBG/EIP experience, including other DCA grant programs Capacity to complete scope of work Current workload Scope and level of service proposed Experience with similar projects and list of references Fees associated with grant writing, and grant administration, if the project is funded. Completed Statement of Qualifications Form Applicable Section 3 Certification forms, if claiming Section 3 Status All contracts are subject to Federal and State contract provisions prescribed by the Georgia Department of Community Affairs. This project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encouraged to apply. The City of Santa Claus also abides by the following laws as they pertain to HUD Assisted Projects: Title VI of the Civil Rights Act of 1964; Section 109 of the Housing and Community Development Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968. Proposals should be received no later than 4:00 p.m. November 11, 2025. Proposals may be mailed or hand delivered. Hand delivered proposals must be submitted in a sealed envelope. Proposals received after the above date and time will not be considered. The City of Santa Claus reserves the right to accept or reject any and all proposals and to waive informalities in the proposal process. Questions and/or requests for Section 3 Certification package and qualifications statement forms should be submitted to the name and address listed below. Completed proposals should be submitted to the name and address below: Donita Bowen, Mayor City of Santa Claus 25 December Drive Santa Claus, GA 30436 (912) 526-6949
EYES AND EARS – United Way of Toombs, Montgomery, and Wheeler Counties Executive Director Patricia Dixon asked the community to be her “eyes and ears” and to help inform her of individuals in need of resources.Photo by Evan Riekhof
AFTERSCHOOL PROGRAMS STAFF - L to R: Sally D. Meadows Elementary School Site Coordinator Melissa Osburn, J.R. Trippe Middle School Site Coordinator Alyssia McCloud, Toombs County Family Connection Director and Afterschool Program Manager Paige Ward, Toombs County Middle School Site Coordinator Brian Love, Lyons Upper Elementary School Site Coordinator Darby Beggarly.
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